Collections of Dilip Prakash

Useful Keyboard short cuts

Posted on: December 17, 2007

Keyboard Instead of Mouse – Some Tips
Microsoft Windows and applications shortcut keys

SHORTCUT KEYS ABCs
Shortcut keys help provide an easier and usually quicker method of navigating and using computer software programs. Shortcut keys are commonly accessed by using the Alt, Ctrl, and/or Shift in conjunction with a single letter. The de facto standard for listing a shortcut is listing the modifier key, a plus symbol, and the single character. Or in other words “ALT+S” is telling you to press the Alt key and while continuing to hold the Alt key pressing the S key to perform the shortcut.
In addition to the shortcuts listed on this page users can find the shortcut keys to their most popular program by looking for underlined letters in their menus. For example in the below picture you can notice that the “F” in File has been underlined. Users can know by looking at this that they can press the Alt key and F to access the File menu. Finally, also seen in the below picture you may notice that some of the common features such as Open and Save have shortcut keys assigned to them. In the below example pressing Ctrl+O would perform the open for the program.

As you begin to work with shortcut keys you will notice that several applications share the same shortcut keys. We have listed many of these keys in our basic shortcut keys section .
Note: Users outside the United States or users using a foreign copy of a Microsoft Windows or Microsoft application may not be able to get all the below shortcut keys to perform the function listed below.

SHORTCUT KEYS

BASIC SHORTCUT KEYS
The below basic shortcut keys are a listing of shortcut keys that will work with
almost all IBM compatible computers and software programs. It is highly recommended
that all users keep a good reference of the below short cut keys and/or try to memorize
the below keys. Doing so will dramatically increase your productivity.
Shortcut KeysDescription
Alt + FFile menu options in current program.
Alt + EEdit options in current program
F1Universal Help in 90% of Windows programs.
Ctrl + ASelect all text.
Ctrl + XCut selected item.
Shift + DelCut selected item.
Ctrl + CCopy selected item.
Ctrl + InsCopy selected item
Ctrl + VPaste
Shift + InsPaste
HomeGoes to beginning of current line.
Ctrl + HomeGoes to beginning of document.
EndGoes to end of current line.
Ctrl + EndGoes to end of document.
Shift + HomeHighlights from current position to beginning of line.
Shift + EndHighlights from current position to end of line.
Ctrl + Left arrowMoves one word to the left at a time.
Ctrl + Right arrowMoves one word to the right at a time.

MICROSOFT WINDOWS SHORTCUT KEYS

Shortcut KeysOperating SystemDescription
Alt + Tab3.X / 95 / 98 / NT / 2000 / XPSwitch between open applications.
Alt + Shift + Tab3.X / 95 / 98 / NT / 2000 / XPSwitch backwards between open applications.
Alt + Print Screen3.X / 95 / 98 / NT / 2000 / XPCreate a screen shot only for the program you are currently in.
Ctrl + Esc95 / 98 / NT / 2000 / XPBring Up start button.
Alt + Esc95 / 98 / NT / 2000 / XPSwitch Between open applications on taskbar.
F23.X / 95 / 98 / NT / 2000 / XPRenames selected Icon
F395 / 98 / NT / 2000 / XPStarts find from desktop
F495 / 98 / NT / 2000 / XPOpens the drive selection when browsing.
F595 / 98 / NT / 2000 / XPRefresh Contents
Alt + F43.X / 95 / 98 / NT / 2000 / XPCloses Current open program.
Ctrl + F43.X / 95 / 98 / NT / 2000 / XPCloses Window in Program
Ctrl + (the ‘+’ key on the keypad)98 / NT / 2000 / XPAutomatically adjust the width’s of all the columns in Windows explorer
Alt + Enter95 / 98 / NT / 2000 / XPOpens properties window of Selected icon or program.
Shift + F1095 / 98 / NT / 2000 / XPSimulates right click on selected item.
Shift + Del95 / 98 / NT / 2000 / XPDelete programs/files without throwing into the recycle bin.
Holding Shift3.X / 95 / 98 / NT / 2000 / XPBoot safe mode or by pass system files.
Holding Shift95 / 98 / NT / 2000 / XPWhen putting in an audio CD will prevent CD Player from playing.

WINDOWS KEYBOARD SHORTCUTS

Below is a listing of Windows keys that can be used on computers running a Microsoft Windows
operating system and using a keyboard with a Windows key. In the below list of shortcuts the windows
key is represented by “WINKEY”.If you are looking for Windows shortcut keys see the above Microsoft
Windows shortcut key section.
Shortcut Keys Description
WINKEY + D Minimizes all windows and returns the user to the desktop.
WINKEY + MMinimizes all windows.
WINKEY + SHIFT + MUndo the minimize.
WINKEY + EOpen Microsoft Explorer.
WINKEY + TabCycle through open programs through the taskbar.
WINKEY + FDisplay the Windows Search / Find feature.
WINKEY + CTRL + F Display the search for computers window.
WINKEY + F1Display the Microsoft Windows help.
WINKEY + ROpen the run window.
WINKEY + Pause / Break key Open the system properties window.
WINKEY + UOpen Utility Manager.
WINKEY + LLock the computer (Windows XP and above only)

EXCEL SHORTCUT KEYS
Shortcut KeysDescription
F7Spell check selected text and or document.
F11Create chart.
Ctrl + Shift + ;Enter the current time
Ctrl + ;Enter the current date
Alt + Shift + F1Insert New Worksheet
Shift + F3Open the Excel formula window.
Shift + F5Bring up search box.
Ctrl + ASelect all contents of the worksheet.
Ctrl + BBold highlighted selection.
Ctrl + IItalic highlighted selection.
Ctrl + KInsert link.
Ctrl + UUnderline highlighted selection.
Ctrl + 5Strikethrough highlighted selection.
Ctrl + PBring up the print dialog box to begin printing.
Ctrl + ZUndo last action.
Ctrl + F9Minimize current window.
Ctrl + F10Maximize currently selected window.
Ctrl + F6Switch between open workbooks / windows.
Ctrl + Page upMove between Excel work sheets in the same Excel document.
Ctrl + Page downMove between Excel work sheets in the same Excel document.
Ctrl + TabMove between Two or more open Excel files.
Ctrl + Shift + !Format number in comma format.
Ctrl + Shift + $Format number in currency format.
Ctrl + Shift + #Format number in date format.
Ctrl + Shift + %Format number in percentage format.
Ctrl + Shift + ^Format number in scientific format.
Ctrl + Shift + @Format number in time format.
Ctrl + Arrow key Move to next section of text.
Ctrl + SpaceSelect entire column.
Shift + SpaceSelect entire row.

WORD SHORTCUT KEYS
Shortcut KeysDescription
Ctrl + ASelect all contents of the page.
Ctrl + BBold highlighted selection.
Ctrl + CCopy selected text.
Ctrl + XCut selected text.
Ctrl + POpen the print window.
Ctrl + FOpen find box.
Ctrl + IItalic highlighted selection.
Ctrl + KInsert link.
Ctrl + UUnderline highlighted selection.
Ctrl + VPaste.
Ctrl + YRepeat the last action performed.
Ctrl + ZUndo last action.
Ctrl + LAligns the line or selected text to the left of the screen.
Ctrl + EAligns the line or selected text to the center of the screen.
Ctrl + RAligns the line or selected text to the right of the screen.
Ctrl + MIndent the paragraph.
Ctrl + Shift + FChange the font.
Ctrl + Shift + >Increase selected font +1.
Ctrl + ]Increase selected font +1.
Ctrl + Shift + <Decrease selected font -1.
Ctrl + [Decrease selected font -1.
Ctrl + Shift + *View or hide non printing characters.
Ctrl + <left arrow>Moves one word to the left.
Ctrl + <right arrow>Moves one word to the right.
Ctrl + <up arrow>Moves to the beginning of the line or paragraph.
Ctrl + <down arrow>Moves to the end of the paragraph.
Ctrl + DelDeletes word to right of cursor.
Ctrl + BackspaceDeletes word to left of cursor.
Ctrl + EndMoves the cursor to the end of the document.
Ctrl + HomeMoves the cursor to the beginning of the document.
Ctrl + SpacebarReset highlighted text to the default font.
Ctrl + 1Single-space lines.
Ctrl + 2Double-space lines.
Ctrl + 51.5-line spacing.
Ctrl + Alt + 1Changes text to heading 1.
Ctrl + Alt + 2Changes text to heading 2.
Ctrl + Alt + 3Changes text to heading 3.
Ctrl + F1Open the Task Pane.
F1Open Help.
Shift + F3Change the case of the selected text.
Shift + InsertPaste.
F4Repeat the last action performed (2000+)
F5Open goto window.
F7Spell check selected text and or document.
Shift + F7Activate the thesaurus.
F12Save as.
Shift + F12Save
Alt + Shift + DInsert the current date.
Alt + Shift + TInsert the current time.

Mouse ShortcutsDescription
Click, hold, and dragSelects text from where you click and hold to the point you drag and let go.
Double-clickIf double-click a word selects the complete word.
Double- clickDouble-clicking on the left, center, or right of a blank line will make the alignment of the text left, center, or right aligned.
Double-clickDouble-clicking anywhere after text on a line will set a tab stop.
Triple-clickSelects the line or paragraph of the text the mouse triple-clicked.
Ctrl + Mouse wheelZooms in and out of document.

INTERNET EXPLORER SHORTCUT KEYS
Shortcut KeysDescription
Alt + Left ArrowBack a page.
Alt + Right ArrowForward a page.
F5Refresh current page / frame.
F11Display the current website in full screen mode. Pressing F11 again will exit this mode.
EscStop page or download from loading.
Ctrl + EnterQuickly complete an address. For example type computerhope in the address bar and press CTRL + ENTER to get http://www.computerhope.com.
Ctrl + NOpen New browser window.
Ctrl + PPrint current page / frame.
SpacebarMoves down a page at a time.
Shift + SpacebarMoves up a page at a time.

FRONTPAGE SHORTCUT KEYS
Shortcut KeysDescription
Ctrl + CCopy selected text.
Ctrl + XCut selected text.
Ctrl + PPaste selected text.
Ctrl + KCreate a hyperlink.
Ctrl + BBold highlighted selection.
Ctrl + IItalic highlighted selection.
Ctrl + UUnderline highlighted selection.
Ctrl + LLeft align the text.
Ctrl + RRight align the text.
Ctrl + ECenter the text.
Ctrl + /Display HTML tags.
Ctrl + SSave document.
Ctrl + TabSwitch between open web pages.
Ctrl + InsEnter Line break.
Ctrl + EnterMove cursor above or below a table.
Ctrl + Shift + BPreview in web browser window.
Ctrl + Shift + <Decrease font size.
Ctrl + Shift + >Increase font size.
Ctrl + DelDeletes word to right of cursor.
Ctrl + BackspaceDeletes word to left of cursor.

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